Data Protection

Rural Mission Solutions maintains data in various forms, such as mailing lists of supporters or clients.  Since the introduction of Data Protection regulations we have ensured that we comply fully and maintain high standards.  In May 2018 new and more rigorous regulations come into force, known as General Data Protection Regulations (GDPR). During 2018, leading up to the new regulations, we will systematically revise our process.  This page is an introduction to this process.

 

The regulations affects...

  • how we collect personal data (e.g. names and addresses of prayer partners);
  • how we store this information;
  • how we use the information.

​We are obligated to inform everyone whose data we hold.  Anyone may ask for the record to be deleted or copied to them.

 

How we collect data

The first step will be to communicate with each person whose names and contact information we already hold.  We will explain what we hold and how the information might be used (e.g. sending news of our activities, etc)  Each person will be asked to affirm that they are willing for us to hold this information and use it as indicated.  It is hoped that much of this can be achieved using a simple online form.  In some cases, however, we will need permission on a pinted paper form.

 

At the same time, new sign-up forms will be designed that will include all the statutory information.

 

How we store data
Almost all the data is stored electronically and protected by password.  Where this is stored remotely (cloud storage) this is also secure with limited access granted to a limited number of persons and on strict terms.

Records on paper are kept in a secure system within our office.

 

If information is transported at any time (e.g. on a laptop or USB memory stick, this is also under strict conditions. Data copied onto USB memory systems will be erased as soon as the purpose for transferring information is completed.  Data previously stored on CD for back-up purposes is being destroyed.

 

Any person may ask us to delete their personal record at any time.  We will comply within four days.  Information will only be kept so long as it is relevant to do so.  There will be periodic 'housekeeping' to ensure that we are not keeping information unnecessarily.

 

How we use the data
In most cases, the data we collect is in the form of names and contact details for the purposes of sending information about this organisation, our activities, and plans (e.g. prayer letters).  In some situations we may keep a record of what resources have been used and how often people have attended online seminars. Where financial support is concerned there will be a record of donations made.  Financial records are destroyed automatically after six years.

 

In all cases, the reason for holding information will be clearly explained and available upon requesst.

 

It is a strict policy that we will not pass on any information to third parties.  We will always respect your privacy.

 

If you require further information, please contact the address on the Contact page of this website.

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